Virtual Assistant for Coaches & Consultants Services
Coaches and Consultants have a lot on their plates, and sometimes you just need someone who can step in and represent you with the same polish and confidence you bring to your clients—especially those CSuite and VIP relationships. That’s where our Virtual Assistants shine. They’re skilled, dependable, and blend into your company culture so naturally that many clients say they can’t imagine working without them.
And you don’t have to take our word for it. Our clients are pretty vocal about their experiences—feel free to take a look.
If you’re curious, let’s talk. Schedule a no pressure consultation and see whether we’re a good fit for you.
Hire US Based Top Virtual Talent
You advise your clients of this all the time: leverage your time by delegating tasks to a Virtual Assistant. It's time to take your own advice! As a coach or consultant, you're an expert at helping others succeed, but who's helping you? It’s time for you to realize how much you can get done with our Virtual Assistants for Coaches and Virtual Assistants for Consultants. We’ll handle the time-consuming tasks like cohort scheduling and managing your calendar. We’ll even help manage your emails. Let’s be your secret weapon for success. Ready to reclaim your time and focus on growing your consulting business?
Interested in Hiring a Virtual Assistant for Coaches?
We have put together a guide to help make the process as easy as possible for you, so you know what to expect.
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Step 1
Discovery Call
We start with a discovery call so we can learn more about you and how we can best serve you. Our goal is to make your life easier by identifying what will deliver value and address bottlenecks.
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Step 2
Decision
After our discovery call, we’ll provide options. Simply select what best fits your needs. Then, we’ll send our 3 page agreement so we are all on the same page and know each other’s expectations.
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Step 3
Onboarding
This is where you meet your Virtual Administrative Support team. The goal of this meeting is to ensure we are set up for success and able to provide high-impact activities at the start of our engagement.
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Step 4
Learning
Now, we dive into your processes, creating SOPs if you don’t have them. Your Account Manager guides your EA behind the scenes and reviews potential efficiency and productivity opportunities. -
Step 5
Efficiency
Efficiency implementation occurs after you have reviewed the suggestions from the DCA Virtual team. We then help you integrate proven strategies and tools, ensuring your smooth operations from the start.
Get started in as few as 5 business days!
VA-20 Retainer Package
- 20 hours per month
VA-30 Retainer Package
- 30 hours per month
VA-40 Retainer Package
- 40 hours per month
VA-50 Retainer Package
- 50 hours per month
VA-60 Retainer Package
- 60 hours per month
Custom plans are available for more hours or a combination of Administrative and Creative services.
Frequently Asked Questions
Below, you’ll find some common questions about Administrative Services for Coaches and Consultants.
We work with a variety of Coaches and Consultants. For instance, we have current consultant clients in the Leadership, Healthcare, and Change Management spaces. We have also worked with Business Coaches and HR Consultants.
First, we strive to understand any existing system that our client uses. Then we learn your scheduling rules. Next, we create procedural documentation to guide us. Cohort scheduling and 360 scheduling may also have a spreadsheet to track where we are in the process.
What is included in the VA Retainer rate?
All items that fall in the administrative category. That is defined as sales support, email and calendar management, work with documents in Google Suite or Microsoft 365 such as Word, Excel, and PowerPoint. We also include customer service and client follow-up and other admin duties.
We have combo retainers that include creative work: social media for coaches, graphic design, video editing, and website maintenance. When we have your discovery call, indicate the types of services you need, and we will determine if a combo account is the right structure for your consultancy.
We will schedule an initial onboarding call where we will typically have 3 people on the call – your account manager, your EA, and the person you spoke with in the sales process. This call focuses on priorities, communications, and access to accounts we need to perform the work for you. After that, we suggest weekly touch points at least in the beginning of the engagement. That cadence can be adjusted based on the workload, complexity, and your consultancy’s specific needs.
Streamlining an Overwhelmed Inbox to Unlock New Growth
For many businesses, email is both a lifeline and a challenge. Without a clear system, an overflowing inbox can quickly become a time sink, leading to missed opportunities and disorganized communication.
That’s exactly where Annette Lee, founder of Provider Insights Inc., found herself when she reached out to us. Her Medicare consulting firm, which serves home health and hospice organizations, was growing rapidly. But with over 5,000 unread emails in her inbox, she struggled to manage the chaos while focusing on her clients and scaling her business. She needed a fast, effective solution—and a partner to help her stay on track.
The DCA team began by working closely with Annette to understand her needs. What messages mattered most? Would she prefer folders, filters, or a starred system for prioritizing emails? Once we had a clear picture of what would work best for her, we got to work organizing and streamlining her inbox. We didn’t just bring order to the chaos; we created a system that Annette could easily maintain over time.
Her inbox was just the beginning.
As we delved deeper, we identified additional opportunities to create scalable systems that would fuel Provider Insights’ growth. One of the first discoveries? Profit leaks. Without a proper system to track clients and projects, completed work had gone unbilled.
We implemented a customer relationship management (CRM) system to centralize her operations—email, projects, and financials all in one place. Within weeks, the impact was clear. By the end of 2023, our work had uncovered nearly $40,000 in lost revenue, and Provider Insights achieved a year-over-year growth rate of 146%.
But we didn’t stop there. To support Annette’s long-term success, we refreshed her website and launched a new member portal to deliver valuable insights and resources to her clients. This upgrade not only enhanced the client experience but also empowered Annette to raise her rates for the first time in 10 years, increasing revenue even further.
Annette’s take on the transformation?
“I was working in the business every day but not on the business. Thankfully, DCA came along, and they provided me, top to bottom, with what I needed,” Annette said. “I have the day-to-day operational support, as well as a complete rebranding and website overhaul that afforded me a 40% increase in my business. I am now focusing on my clients while DCA helps provide the support that I needed to ensure my business didn’t suffer.”
At DCA, we specialize in building systems that do more than solve today’s challenges—they open doors to tomorrow’s growth. Whether it’s organizing your inbox, uncovering hidden revenue, or creating new client experiences, we design solutions that let you focus on what you do best: growing your business.